Video Conferencing Tools
What does Video conferencing software do?
Video conferencing software makes face-to-face conversations between individuals and teams possible, enabling effective and collaborative working even though they may not be in the same space. They usually contain a chat function alongside the video software so that links can be shared at the same time and allow for document and screen sharing.
Is it right for your business?
Video conferencing software could be good for you if you…
Have a remote employee or workforce
Regularly use contractors or freelancers
Want to maintain or build human relationships between employees
Want to reduce the amount of communication done via email
Need to simplify processes – video conferencing software generally combines live chat and screen sharing too
Want to reduce travel costs – meeting via video conference is much cheaper than travelling to meet in person
Are looking to save time – data shows that video conferences are shorter than in-person meetings
Want to boost productivity – joining employees together in a face-to-face setting reduces time spent waiting for an email reply
Video conferencing software might not be right for you if you…
Have an entirely in-house workforce
Need to display prototypes or projects in person regularly
Struggle with poor internet connectivity
Don’t rely too heavily on collaborative work
What benefits does it offer?
Having a conversation face-to-face, albeit virtually, significantly reduces the length of time required to get answers, plan next steps and collaborate effectively. By conversing verbally, there is less chance of misinterpretation when it comes to designated tasks, meaning that more time can be given to developing your business than repeating instructions and reworking.
With working from home becoming the norm, the working day can become isolating. By using video conferencing software, individuals are still able to “see” their colleagues and maintain those all-important working connections. Not only does this reaffirm unity amongst team members, it’s also proven to make employees feel happier – and a happy workforce is a productive workforce.
Even travelling to a meeting within the same city is time consuming and expensive, whereas video conferencing is relatively cheap. Data also shows that meetings held via video conferencing are shorter and more productive than the meetings you travelled to – there are fewer delays in getting started, fewer distractions – and you can get started on pointers discussed straight away, as opposed to then travelling back to your own office afterwards.
Video conferencing is a great way to communicate with your company in one go, and it also boosts meeting attendance as well. Data shows that employees are more likely to attend a virtual meeting as it can be done from their current location, while business leaders reported that sharing good news and successes in smaller, impromptu meetings boosted staff motivation.
In this new age of working from home, it can be difficult to socialise with your colleagues. By using video conferencing software, colleagues are still able to meet each other in a non-work setting, which boosts interpersonal relationships and the exchanging of ideas. Some businesses have adopted virtual Friday evening drinks, pub-style quiz sessions and even book clubs via video conferencing to keep staff together.
Putting a hand up in a meeting or typing thoughts into an email thread can be daunting for some employees, but video conferencing can help reduce that anxiety and bring more voices into the discussion. Not only does this increase the sharing of ideas, but it can also help those who previously felt uncomfortable find their voice within the business.
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This listing is not to be taken as a form of endorsement or recommendation by the participating government agencies. Companies are reminded to carry out due diligence when engaging vendors